Selectable Table

Easy 2 min setup No componentsscrTableSelectable

Selection that survives searching and sorting: tick rows, select every loaded row, and act on the selection from a bar that appears when anything is ticked.

Best for: Bulk actions such as approve, assign or export.

Two parts to paste. The Screen YAML and the App.Formulas. The formulas are the same for all ten patterns, so an app with several of them needs that block once. Without it the screen has no colours, sizes or sample rows — or download the .msapp to skip the paste.

Preview and code

Wireframe — screenshots coming soon

Tick boxes

Per row, with a selected tint

Select all

Every loaded row, and a partial state

Bulk bar

Shows the count and the actions

Survives search and sort

Selection is keyed, not positional

How it works

The 2 techniques that make this pattern work on a list big enough to matter.

Selection keyed on the item key

colTseSelected holds item keys, so a selected row stays selected when the list is searched, filtered or re-sorted.

If(ThisItem.ItemKey in colTseSelected.ItemKey,
    RemoveIf(colTseSelected, ItemKey = ThisItem.ItemKey),
    Collect(colTseSelected, { ItemKey: ThisItem.ItemKey, Title: ThisItem.Title }))

Select all means loaded

A gallery loads a page at a time. Select all ticks what is loaded, and says so, rather than claiming rows it has not fetched.

Connect to SharePoint

It ships on sample rows. The queries are already written the way SharePoint needs, so switching is a rename rather than a rewrite.

Add your list as a data source.
In galTseRows.Items, replace colTblItems with your list (the src: Filter(colTblItems, ...) inside the With).
Delete nfSeedTblItems(); from the screen’s OnVisible.
If your columns are named differently, rename them in the screen, or add matching columns to the list.
Index these columns: Title, ItemKey, StatusKey, CategoryKey, Owner, Amount, DueDate.

Specific to this pattern

The bulk buttons are placeholders: wire each to a flow or a ForAll over colTseSelected.

The columns the patterns read

Column	Type	Used for
Title	Text	The item's name; searched and sorted
ItemKey	Text	A unique reference, e.g. ITM-0042; searched, and the selection key
Owner	Text	Who the item belongs to
OwnerEmail	Text	The owner's email
StatusKey	Text	NotStarted, InProgress, OnHold or Completed
CategoryKey	Text	A key from nfTblCategories
PriorityKey	Text	High, Medium or Low
Amount	Number	A money value
DueDate	Date	When it is due; overdue rows turn red
Created	Date and time	Built in on a SharePoint list

Rules that keep it working past 5,000 rows

Every filter on a growing list must delegate: equality on an indexed column, StartsWith on text, and And or Or of those. in, Search() and <> do not delegate on SharePoint.
An "All" choice must send no condition. Put the If outside the Filter and test the key with IsBlank, never with = "": a blank key compared with a column filters on blank and returns nothing.
Sort with one literal SortByColumns per column. A column name held in a variable does not delegate.
Index every column you filter or sort on before the list passes 5,000 items. Past that, SharePoint refuses an unindexed filter or sort outright.
CountRows, Sum and Average do not delegate. Show rows loaded rather than a total, or keep totals in a list a scheduled flow maintains.

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